Worcestershire Association of Cricket Officials (WACO)
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  Four Year Plan (2015 - 2019)
  Structure
    Gain advice and ascertain support for a Ladies membership
  Membership
    Increase membership by 20% (150 members) by 2019
    Increase membership of the ECB ACO to 140
    Ladies membership of 12 by 2019
    Young Officials membership of 12 by 2019
    Identify Progressive and Non-progressive umpires and ensure that there is no bias in Association practices
  Finance
    Undertake a mid-year (March) financial health report
    Complete a ‘robust’ auditing system.
    Review the requirement for an Auditor from outside the Association
  Umpire Quality
    Implement an Umpire Pathway
    Fully support and implement the WCB Accreditation process
    Create support network for Young Officials
  Training
    Separate Theory & Practical
    Investigate the MCC online course with flexible start/end date
    Develop ‘Practical’ Tutors and Online ‘Personal’ Tutors
    Create a mentoring System
  Assessment
    Develop Worcester Assessors/mentors/coaches at all levels
    Create clear supportive and development assessments.
    Create clear links between Assessment, training and grading
  Appointments
    Develop a strategy that aids progression and development of ‘progressive’ umpires
    Develop a strategy that allows the Association to maintain its standards of umpires for ‘clients’
    Have a clear policy for umpires that do not respect Association aims, objectives and standards
    Monitor the developments in WhosTheUmpire(WtU)
  Scorers
    Implement a Scorers Pathway and promote the importance of scorers to recreational cricket
    Promote the Scorers Appointments facility
    Develop a ‘computerised Training’ strategy linked to practical opportunities.
  External Links
    Establish clear working relationship(s) with the WCB
    Identify and develop areas of co-operation with leagues to enhance quality and an understanding of umpiring.
    Establish criteria and co-operative practices with the BDPL and the RAO Appointments Officer to increase the number of level 2 umpires being recommended from Worcestershire
    Develop collaborative and working links with neighbouring County ACOs
  Marketing.
    Develop marketing strategy to promote the WACO and identify our USPs
   
   
 
Four Year Plan (2014 - 2018)
 
Structure
    Rename as the Worcester Association of Cricket Officials – completed
      Create a new logo/brand – completed (leisurewear under discussion)
    Create a new Constitution – completed
      Clear mission statement
      New smaller Committee structure all elected by majority vote at the AGM
      Create rules and practices in line with modern day cricket and ECB ACO best practice
    Create a Young Officials membership – completed
    Create a Ladies membership – under consideration
  Membership
    Increase membership by 50% by 2018 - change to 20% by 2019. The original increase was based on Umpire Pathway and WCB Accreditation being implemented. This figure will be reconsidered next year when progress on these initiatives is clearer. Current increase this year approx 10%
      Include membership of the ECB ACO in reporting figures - currently 125 + 5 in progress, up from 120
    Ladies membership of 12 by 2018 - keep for 2019 target
    Young Officials membership of 6 by 2018 – currently 8 YOs. Change to 12 by 2019
      Have a discounted membership fee - discard
    Identify Progressive and Non-progressive umpires and ensure that there is no bias in Association practices – continuing. Progress excellent within Umpire Pathway
  Finance
    Move fully to BACs payments by 2016 – completed
    Fully computerised accounting system. – completed
    Undertake a mid-year (March) financial health report – continue
    Create a ‘robust’ auditing system – 80% complete
      Auditor from outside the Association. – not implement at the moment but will continue to discuss
  Umpire Quality
    Create an Umpire Pathway – development complete, implementation stage currently under discussion
      Separate pathways for Seniors, Young Officials & Ladies - discard
    Support and implement the WCB Accreditation process - continuing
    Create a Worcester ‘Grading’ for recreational umpires that recognises qualifications, experience, modernity of training, feedback. – completed
    Create support network for Young Officials
  Training
    Separate Theory & Practical – Partially completed, continue to develop
    Create an online course with flexible start/end date – wait for MCC online version due within 12 months
    Develop ‘Practical’ Tutors and Online ‘Personal’ Tutors – deficiency, give priority for 2015/6
    Create a mentoring System – deficiency, give priority for 2015/6
    Develop a Introductory’ course for juniors/parents/public – completed
  Assessment
    Develop Worcester Assessors/Mentors/Coaches at all levels - progressing
    Develop clear supportive and development assessments - progressing
    Develop clear links between Assessment, training and grading - progressing
  Appointments
    Develop a strategy that aids progression and development of ‘progressive’ umpires - progressing
    Develop a strategy that allows the Association to maintain its standards of umpires for ‘clients’ - progressing
    Have a clear policy for umpires that do not respect Association aims, objectives and standards- progressing
    Monitor the developments in WhosTheUmpire(WtU)
  Scorers
    Create a Scorers Pathway – completed, change WCB approach to support this development
    Develop a Scorers Appointments facility – completed, change WCB approach to support this development
    Create a ‘computerised Training’ strategy linked to practical opportunities - progressing
  External Links
    Establish clear working relationship(s) with the WCB - continue
    Identify and develop areas of co-operation with leagues to enhance quality and an understanding of umpiring - continue
    Establish criteria and co-operative practices with the BDPL and the RAO Appointments Officer to increase the number of level 2 umpires being recommended from Worcestershire – progressing slowly
    Develop collaborative and working links with neighbouring County ACOs – progressing
  Marketing
    Develop marketing strategy to promote the WACO and identify our USPs
   
   
 
Constitution
  Name
The name of the Association shall be Worcestershire Association of Cricket Officials (hereinafter ‘The Association’) {The short title shall be WACO}.
  Aims and Objectives
The Association shall be a not-for-profit organization constituted under the Laws of England and Wales whose Aims and Objectives (hereinafter called ‘the Aims and Objectives’) shall be, within the County of Worcestershire:
  (i) To promote and advance the status, role, authority and influence of cricket umpires and scorers; individually and collectively throughout the game;
(ii) To improve, develop and raise the standards of umpiring and scoring at all levels throughout the game through the provision of formal training courses, recognised qualifying examinations, assessment and development programmes and any other means approved by Management Committee;
(iii) To promote, represent and safeguard the lawful interests, welfare and cricket careers of umpires and scorers, individually and collectively at all levels;
(iv) To advise and generally support the interests of the Association’s members in all matters directly related to their cricket activities provided that the Association is not brought into disrepute thereby;
(v) To develop, build upon and maintain close collaborative working relationships with The Worcestershire Cricket Board Ltd, all leagues and cricket clubs in Worcestershire and other bodies associated with cricket for the improvement of the game and the application of its Laws;
  Membership

(i) Membership of the Association shall be open to any person interested in furthering the aims and objectives and who has paid the annual subscription irrespective of race, nationality, colour, gender, religion or sexual orientation

(ii) Membership will not become operative until the appropriate monies have been paid to the Association. Any member who has not paid his subscription by January 31st will be considered to have relinquished his membership of the Association and can be required by the Management Committee to pay a joining fee.

(iii) All membership fees will be decided by the Management Committee and will be reported to the A.G.M. Any yearly increase in membership fee greater than 25% will need to be justified to, and approved by, the AGM.

(iv) Management Committee shall be empowered on a resolution passed by two thirds majority of those present and voting, to refuse membership to any individual who it considers would not be of a character to represent the Association and whose activities do not correspond to the aims of the Association.

(v) Management Committee shall be empowered on a resolution passed by two thirds majority of those present and voting, to expel from membership any individual members of the Association it considers to have behaved in such a way as to bring the Association into disrepute, subject only to the right of the individual member to appeal to the Chair in writing.

(vi) The following forms of membership will be available within the Association.

    (a) Full membership: this will be open to all active officials. They will have access to all membership services and be allowed to vote at the A.G.M.
(b) Social Membership: This will be open to non-active officials who must have a previous appropriate cricket background. These members on payment of a reduced membership fee as determined by the committee will be able to attend all functions and meetings but will not be able to vote at the A.G.M.
(c) Young Officials: This will be open to officials under the age of 25yrs at the start of the financial year and will pay a reduced membership fee as determined by the committee. They will have the same rights as full members. On request they will be allocated a named mentor who must be a positive supporter of the young official.
(d) Affiliate: These will be representatives of cricket clubs and similar organisations with interests in cricket who support the Association by subscription. These members on payment of a reduced membership fee as determined by the committee will be able to attend all functions and meetings but will not be able to vote at the A.G.M.
(e) Life Members: This membership will be given by members by vote at an A.G.M. in recognition for their services to the Association and cricket over a prolonged period. They will have the same rights as full members but will not be required to pay any annual fee.
(f) Vice-President: This membership will be given by members in recognition for their services to the Association and cricket over a prolonged period. Membership will be renewed annually by vote at an A.G.M. provided the member has indicated to the Honorary Secretary that they wish to continue their membership. They will have the same rights as full members but will not be required to pay any annual fee.
  Management and Powers

The Association shall be administered by a Management Committee. In furtherance of the Aims and Objectives, but not otherwise, Management Committee may exercise the following powers;

(i) Power to raise funds and to invite and receive contributions provided that in raising funds Management Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;

(ii) Power to co-operate with other societies, associations, voluntary bodies and statutory authorities operating in furtherance of the Aims and Objectives, or of similar purposes and to exchange information and advice with them;

(iii) Power to support any charitable trusts, associations or institutions formed for all or any of the Aims and Objectives;

(iv) Power to appoint or constitute such sub committees or working parties as Management Committee may from time to time deem necessary;

(v) Power to do all such other lawful things as are necessary for the achievement of the Aims and Objectives.

(vi) The Management Committee shall consist of :

      
(a) The President
      Ex-officio member of all committees who can be asked to represent the Association in any non-voting capacity.
    (b) Chair
      To conduct each meeting in accordance with good practice. He will normally represent the Association on appropriate county and national bodies and may, if he is unavailable, nominate a deputy to attend in his stead.
    (c) Honorary Secretary
      a. To conduct all Association correspondence.
b. To keep minutes of all committee and general meetings
c. To notify all members of meetings
d. To take all duties and responsibilities as deemed appropriate for the Member Services Officer of the ECB ACO.
    (d) Honorary Treasurer
      a. To maintain the Association's account.
b. To manage the Association's bank account
c. To receive all monies due to the Association from whatever source.
d. To pay all accounts. Any payment in excess of £100 must be approved by the Committee.
e. To prepare a statement of accounts for annual audited accounts.
f. To ensure that the Association's accounts are available for inspection by the Committee and ECB ACO.
    (e) Honorary Education Officer
      a. To co-ordinate all ECB training courses and examinations for umpires and scorers within the county.
b. To ensure all relevant information is passed on to tutors and assessors within the Association.
c. To ensure all necessary training and examination material is available as and when required.
    (f) Honorary Performance Officer
      a. Overseeing, supporting and implementing the ECB ACO Supported Development programmes plus the ECB ACO performance policies and procedures
b. Agreeing and implementing a consistent approach to assessment practice at all levels
c. Ensuring the effectiveness of the Supported Development programmes by coordinating the identification, recruitment, training and accreditation of suitable members to be match observers at the relevant levels.
d. Supporting the participating officials by arranging and coordinating the Professional Discussions for Level 1A and PDC courses
e. Managing the performance and grading process
    (g) Honorary Umpire Appointments Officer
      To co-ordinate the appointments of members within the Association and make such appointments as may be required of the Association. Members must have current Disclosure and Barring Service (DBS) clearance for any appointments to matches.
    (h) Honorary Scorers Officer
      a. To raise awareness of scorers throughout the county
b. Ensure that the Association provides services for the advancement of scorers in the county
    (i) Honorary Welfare Officer
     

To provide advice and assistance on safeguarding and child protection. The Association adopts the ECB’s safeguarding policy to protect children in cricket.

  (vii) Officers listed above shall be elected at an Annual General Meeting and serve for one year.

(viii) In the advent of the absence of the Chair, one of the officers listed in (vi) shall be appointed by Management Committee to act as the Chair

(ix) Management Committee shall be empowered to appoint a member to fill a vacancy occurring among the elected officers listed in (vi) above at the next scheduled Management Committee meeting. The officer will have the additional title of ‘Acting’ and the appointment shall last until the next Annual General Meeting.

(x) Management Committee may, in addition, appoint co-opted members, who will be able to attend management meetings at the request of the Chair only but will not be allowed to participate in any vote. The period of service of the co-opted members shall only be for such time as is necessary for the purpose of the appointment.

(xi) Officers shall take office at the conclusion of the Annual General Meeting at which they were elected. All shall be eligible for re-election.

(xii) The proceedings of Management Committee shall not be invalidated by any vacancy among their number.

(xiii) Subject only to the provisions of this Constitution, Management Committee shall make regulations in respect of the conduct of elections, including requirements for nominations, election statements and arrangements for holding ballots.

(xiv) Management Committee may invite any member of the Association to attend meetings. Such invitees may speak at the discretion of the Chairman but shall not be permitted to vote.

  Termination of Membership of Management Committee.

A member of Management Committee shall cease to hold office if he/she:

(i) Becomes incapable by reason of mental disorder, illness or injury of managing his own affairs;
(ii) Is absent without reasons acceptable to Management Committee from three consecutive meetings and Management Committee resolve that his office be vacated; or
(iii) Notifies in writing to Management Committee a wish to resign.

Propriety.

All officers and members of the Association shall conduct themselves in accordance with this constitution, with the Spirit of Cricket as set out in the preface to the Laws of Cricket and with the principles of public life laid down by the Nolan Committee on Standards in Public Life. In particular they shall take decisions solely in the interests of the Association and not so as to gain financial or other material benefits for themselves, their family or their friends. Management Committee may remove from office any officer or member who contravenes these principles, subject only to appeal to an Annual or Special General Meeting.

  Proceedings of Management Committee.

(i) Management Committee shall meet at least four times in one financial year..

(ii) The Chair shall act as chair at all meetings of Management Committee. If the Chair is absent from any meeting then members present shall choose one of their number to be chair of the meeting before any other business is transacted.

(iii) There shall be a quorum when at least six members of Management Committee, are present at the meeting.

(iv) Every matter shall be determined by a majority of votes of members of Management Committee present and voting. The Chair and President will not vote on any matter. In the event of no majority, the Chair will have the final vote.

(v) Management Committee shall keep Minutes dedicated to the purpose of the proceedings of each meeting of Management Committee.

(vi) Management Committee may from time to time make and alter rules for the conduct of their business, for the summoning and conduct of their meetings and the custody of documents. No rule may be made which is inconsistent with this Constitution.

(vii) Other than in respect of major policy decisions Management Committee may appoint and operate through one or more sub committees consisting of three or more members, one of whom shall be the Chair of Management Committee, appointed by Management Committee for the purpose of making any enquiry or supervising or performing any function or duty which in the opinion of Management Committee would be more conveniently undertaken or carried out by a Sub Committee provided that all acts, proceedings and decisions of any such Sub Committee shall be fully and promptly reported to Management Committee. Decisions by Sub Committee shall be substantive, take effect immediately and shall be final unless challenged and overturned by a majority of those present and voting at a meeting of Management Committee.

(viii) Where possible no person shall hold two or more substantive posts unless approved at an Annual General Meeting.

  Receipts and Expenditure.

(i) The funds of the Association, including all donations, sponsorship contributions and bequests, shall be paid into accounts operated by Management Committee in the name of the Association at such bank or banks as Management Committee may from time to time decide.

(ii) Management Committee shall authorise the Honorary Treasurer plus two others, as named signatories, to sign cheques on behalf of Management Committee or to have access to online bank accounts.

(iii) The funds belonging to the Association shall be applied only in furthering the Aims and Objectives.

  Accounts

(i) Management Committee shall have responsibility for ensuring that the duties of the Honorary Treasurer:
. to keep and maintain full records of all Accounts;
. to report on state of accounts at Management Committee meetings and at specific times based upon financial circumstances or request from external auditors/legislation with the approval of Management Committee;
. to have the Draft Annual Statements of Account independently audited
are properly discharged.

(ii) The financial year shall run from the 1st September to the 31st August each calendar year.

(iii) Management Committee shall be responsible for approving and publishing the Association’s Audited Annual Statements of Account and for ensuring that they are circulated to all members attending the Annual General Meeting and published on the Association website one week before the same

(iv) Subject to the responsibilities of the Honorary Treasurer, Management Committee shall have full control of the funds and assets of the Association and shall approve banks into which monies due to the Association are paid.

(v) None of the funds or assets of the Association shall be paid or distributed amongst members of the Association except as reimbursement for out of pocket expenses for work done on behalf of the Association.

Disciplinary.

(i) The chair will have the authority to institute disciplinary action against any member who by deed or action brings the Association into disrepute, or acts against the aims of the Association or outside of the spirit of cricket.

(ii) The member will be asked to attend a meeting of a disciplinary panel within 14 days of being informed of this decision. The disciplinary panel will consist of 3 members of the management committee decided by the Chair. The Chair will not be a member or attend the meeting. The disciplinary panel will have the authority to recommend any action.

(iii) The member will be informed of the decision within 7 days of the meeting by the Honorary Secretary. The member will have the right of appeal to the Chair only. This must be sent in writing to the Honorary Secretary within 7 days of receipt of the decision. The decision of the Chair is final and binding.

(iv) In the event of disciplinary action against the Chair, the President shall take over the role of the Chair in this procedure.

  Annual General Meeting

(i) There shall be an Annual General Meeting of the Association which shall be held in the month of October in each year or as soon as practicable thereafter for the following purposes

  (a) to receive reports on the activities of the Association over the preceding financial year;
  (b) to receive and approve the audited accounts for the preceding financial year;
  (c) to elect members of the Management Committee, Life Members and Vice-Presidents;
  (d) to transact any other business of which proper notice has been given;
  (ii) Motions to be submitted to Annual General Meeting, unless proposed by Management Committee, shall be proposed and seconded by members of the Association and reach the Honorary Secretary not later than 30th September. Motions to be proposed by Management Committee shall be agreed by such time as permits publication as provided for in Clause (iii) below.

(iii) Notice of the Annual General Meeting, together with notice of Motions submitted for debate and Management Committee’s nominations for elected officer shall be notified to members 14 days before the meeting. Any amendments shall be notified to the Honorary Secretary no later than 28 days before the date of the Annual General Meeting.

(iv) No Motions or Amendments other than those on the final agenda may be considered at an Annual General Meeting. However, at the discretion of the Chair and with the agreement of at least two-thirds of members of the Association present, an emergency resolution may be moved and amendments taken thereto.

(v) A Special General Meeting of the Association may be called by the Chair of Management Committee or on the written request of 20% of paid-up members of the Association. Any such written request shall state the purpose for which the meeting is to be called, and this meeting shall be held within 60 days of the date of receipt of the request, at least 21 days’ notice being given to members of the Association.

(vi) At a Special General Meeting, no business may be conducted save for that of which Notice has been given.

(vii) The quorum for a Special General Meeting shall be 50% paid-up full members of the Association.

(viii) At an Annual General Meeting a simple majority of all members of the Association present shall be required to carry a Motion.

(ix) At a Special General Meeting, a two thirds majority of those present and voting shall be required to carry a Motion.

(x) The Honorary Secretary or other person appointed by Management Committee shall keep a full and accurate record of proceedings at every General Meeting of the Association.

  Alterations to the Constitution

(i) Subject to the remaining provisions of this Clause, the Constitution may be altered by a Resolution passed by not less that two-thirds of the members of the Association present and voting at a General Meeting. The Notice of the General Meeting must include notice of the Resolution setting out the terms of the alterations proposed.

(ii) Management Committee shall be responsible for ensuring that this Constitution is adhered to and shall be the authority for the interpretation of this Constitution and shall have the authority to decide on any point not covered by it.

(iii) Each member of the Association shall be entitled to be provided without charge with one copy of this Constitution, any alterations or amendments to it and any Regulations made under it. Notice of any such amendment or of any such Regulations shall be published as soon after they are made as is practicable.

  Dissolution.

If Management Committee decides that it is necessary or advisable to dissolve the Association it shall call a meeting of all members of the Association of which not less than 28 days notice (stating the terms of the Resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting Management Committee shall have power to realise any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper.

Passed 16th October 2014